Project:Privacy policy

Effective date: 2025-08-01

About this policy

This policy explains what information Jain Wiki collects, how we use it, what is public, and the choices you have. Our Wikibase is hosted on Wikibase.cloud.

Who we are

Data controller

Jain Wiki team

Contact email

info [@] jain.wiki

Contact address

A417, 2nd Floor, Road No 28, Wagle Estate, Thane West, 400604, MH, India.

Scope

This policy applies to all features of our Wikibase installation, including account registration, editing, viewing, APIs, and community/admin tools.

What we collect

Account information

Username, email address (if provided or required), password hash, and profile preferences.

Public contributions

Items, properties, statements, references, edit summaries, discussions, and associated timestamps and usernames.

Usage and device data

IP addresses, user agent, referrer, timestamps, pages/actions, error logs, and API calls (for security, diagnostics, and abuse prevention).

Communications

Messages or emails you send to our maintainers or admins, and responses we send back.

Cookies

We use cookies to operate and secure the site.

Session cookies to keep you logged in and route requests.

Login and preference cookies to remember your settings.

Anti-abuse and rate-limiting cookies for security.

Analytics cookies only if analytics is enabled (see “Analytics”).

Analytics

We may use privacy-friendly analytics or server logs to understand usage and improve the site. If enabled, analytics may collect page views, events, and truncated IPs. We do not use analytics to profile individual users.

How we use information

Provide, maintain, and improve the Wikibase service and features.

Display your public contributions and their history.

Secure the service, detect/prevent abuse, fraud, and spam.

Communicate about account, policy, or service changes.

Comply with legal obligations and enforce community policies.

Legal bases (where applicable)

Depending on your location, we rely on one or more of the following:

Performance of a contract (providing the service to registered users).

Legitimate interests (site security, preventing abuse, improving services).

Consent (where we ask for it, such as optional analytics or email).

Legal obligation (responding to lawful requests).

What is public

Public is the default for contributions on Wikibase.

Your edits, items, statements, references, labels, descriptions, edit summaries, and timestamps are public.

Edit histories and entity histories are permanently visible.

Your username is associated with your public actions.

Technical metadata (e.g., timestamps, entity IDs) is public as part of the database. Do not add personal or confidential information about yourself or others that you do not wish to be public.

Sharing and disclosure

We share information only as described below:

Hosting provider: Our Wikibase is hosted on Wikibase.cloud, which processes data to provide infrastructure, backups, and operations.

Service providers: Trusted providers (e.g., email, analytics, monitoring) that process data on our behalf under appropriate safeguards.

Community administrators: Users with elevated permissions may access limited additional data needed for moderation and security.

Legal requests: If required by law, valid legal process, or to protect our users, the public, or our rights.

International data transfers

Your information may be stored and processed in data centers used by our hosting and service providers, which may be located outside your country. We use safeguards appropriate to the nature of the data and applicable law.

Data retention

Account data: Kept while your account is active. If you request deletion, we will deactivate or remove your account as permitted by system capabilities. Public contributions and their history are generally retained to preserve the integrity of the knowledge base.

Server logs: Retained for security and diagnostics for [e.g., 90] days unless needed longer for investigation.

Backups: Retained for [e.g., 90–180] days, then deleted on a rolling schedule.

Communications: Retained as needed to address your request and for record-keeping.

Your choices and rights

Subject to local laws, you may have rights to:

Access, correct, or update your personal information.

Delete your account (public contributions typically remain with your username or may be pseudonymized where feasible).

Object to or restrict certain processing.

Port your data where technically feasible.

Withdraw consent where we rely on consent (e.g., optional analytics or emails). To exercise rights, contact us at [contact@example.org]. We may need to verify your identity to process requests.

Security

We use reasonable technical and organizational measures to protect information, including HTTPS in transit, access controls, backups, and monitoring. No system is perfectly secure. Please report security issues to [contact@example.org].

Children

This project is not directed to children under the age required by local law (e.g., 13 or 16). If you believe a child provided personal data without appropriate consent, contact us to remove it.

Content licensing

Unless stated otherwise, contributions you publish are public and may be reused under the site’s content license shown in the footer. Do not submit content you do not have the right to share.

Policy changes

We may update this policy. Changes will be posted on this page with a new effective date. Significant changes may be announced via site notice or posting on github discussion.

Definitions

“Personal data”

Information that identifies or can reasonably be linked to an identified or identifiable person.

“Processing”

Any operation performed on personal data (e.g., collection, storage, use, disclosure).

“Wikibase”

The software and data model used to store and manage structured data on this site.

“We/Us/Our” and “Site”

The Jain Wiki project and its maintainers.